Moz CCPA Privacy Disclosure
Updated December 21, 2020
MOZ EMPLOYMENT APPLICANT AND EMPLOYEE CCPA PRIVACY DISCLOSURE
If you are a resident of California and are applying for employment with Moz, or your application results in employment with Moz, please read this Moz Employment Applicant and Employee CCPA Privacy Disclosure. We provide this notice to comply with the CCPA, and any terms defined in the CCPA have the same meaning when used in this notice.
The Personal Information identified in the Table below is shared with Service Providers who are benefits management companies, benefits providers, and providers of payroll, human resources information systems and job applicant tracking software.
Moz retains the Personal Information below for that duration depends on whether the Consumer is only an applicant for employment or Moz employs the Consumer or an applicant that is not hired immediately for an open position might be suitable for a future open position. Certain categories of Personal Information are retained for longer durations if the potential exists to rehire the Consumer after their employment with Moz ends.
PERSONAL INFORMATION CATEGORY |
SPECIFIC TYPES OF PERSONAL INFORMATION |
MOZ BUSINESS PURPOSE (SEE THE KEY BELOW) |
Personal Identifiers |
Name, alias, postal or mailing address, email address, telephone number, tax ID or social security number, driver’s license or identification card number, passport number |
1-5, 9, 11, 12, 13, 14 |
Financial Information |
Bank account number, credit card number, debit card number, or other financial account information |
2 |
Protected Classifications |
Race, ethnicity, national origin, sex, gender, sexual orientation, gender identity, religion, age, disability, medical or mental condition, military status, familial status, language spoken |
1, 5 |
Personal Interests |
Personal background, interests, hobbies |
8 |
Professional or Employment-Related Information |
Personnel file, new hire or onboarding records, I-9 forms, tax forms, time and attendance records, non- medical leave of absence records, workplace injury and safety records, performance evaluations, disciplinary records, training records, licensing and certification records, compensation and health benefits records, and payroll information and records |
1-6, 8, 10, 13, 14 |
Medical and Health Information |
Doctor’s notes for absences or work restrictions, medical leave of absence records, requests for accommodation, interactive process records, and correspondence with employee and his/her medical or mental health provider(s) regarding any request for accommodation or medical leave of absence |
1, 4, 5 |
Education Information |
Transcripts or records of degrees and vocational certifications obtained |
9, 10 |
Visual, Audio or Video Recordings in the Workplace |
Surveillance cameras or pictures of employees taken in the workplace or at a Moz function or event |
7, 8, 11 |
Facility Access Records |
Information identifying which employees accessed secure Moz facilities and at what times using their keys, badges, fobs, or other security access method |
7, 11 |
Internet and Network Activity |
Internet or other electronic network activity information on Moz-issued computers and electronic devices, including browsing history, search history, and usage history |
7, 12 |
Key: Employment Related Personal Information and Purposes for Collection and Use.
1. To comply with state and federal law and regulations requiring employers to maintain certain records (such as immigration compliance records, personnel files, wage and hour records, payroll records, accident or safety records, and tax records);
2. to process payroll;
3. to maintain commercial insurance policies and coverages, including for workers’ compensation and other liability insurance;
4. to manage workers’ compensation claims;
5. to administer and maintain group employee benefits such as health insurance benefits, 401K and/or retirement plans;
6. to manage employee performance of their job duties;
7. to conduct workplace investigations (such as investigations of workplace accidents or injuries, harassment, or other misconduct);
8. Employee morale and engagement;
9. to obtain and verify background checks on job applicants and employees for specific roles (some Finance positions and Sales positions)*;
10. to evaluate, make, and communicate decisions regarding an employee’s employment, including decisions to hire, terminate, promote, demote, transfer, suspend or discipline.
11. to grant employees access to secure Moz facilities and maintain information on who accessed the facility;
12. to implement, monitor, and manage electronic security measures on employee devices that are used to access Moz networks and systems; and
13. to engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Moz.
14. to respond to employment verification requests (such as pre-employment, loan, or government agency inquiries).
*Background checks are performed by a third party who is responsible for any obligations under CCPA related to Personal Information submitted by the applicant to the background check provider for purposes of the background check.
Updated December 21, 2020